Shared Task Sheet

Who is the named Designated Premises Supervisor? If it needs updating with Camden Council, start the process now -- can't legally operate without a valid DPS.

Hours, capacity, noise, door policy. Everyone needs to know the limits.

Extinguishers in date, exits clear, fire risk assessment current, evacuation plan posted.

Signage up, log book accessible, all staff trained.

Public liability, employer's liability, building. Who's the provider? When does it renew?

Zodiac Events Ltd account(s). Who has signatory access? Online banking logins.

End-of-night count, where cash is kept, when/where to bank it.

Reconcile till to card terminal. Log variances. Who signs off?

Who does the books? VAT returns? Payroll?

Who's on direct debit vs. invoice? Any overdue? Any credit limits?

Step-by-step: alarm → lights → sound → POS → doors. Reverse for close. Print and laminate.

Drinks, cleaning, ice, gas, maintenance. Contact names, order days, account numbers.

Full count of what's behind the bar + cellar. Set par levels for reorder.

Equipment, software, login, song request flow, sound levels, troubleshooting basics.

General, recycling, glass. Days, bin locations, collection times.

Who holds what. Alarm set/unset procedure. CCTV access. Safe combo. Update key-holder list.

Bar, door, cleaning, performers. Contact details, pay rates, contracts status.

Weekly schedule. How is it shared -- WhatsApp group, printed, app?

Who runs payroll? PAYE set up? Pay dates?

SIA-licensed door staff. In-house or agency? Contract terms.

Instagram, Facebook, Google Business, TikTok. Who has access? Posting cadence?

Hours, photos, description, respond to reviews.

Regular nights, karaoke schedule, special events. Needs to be public-facing.

DesignMyNight, direct, or none? Decide and set up if needed.

info@, bookings@, socials. Consolidate access in one place.

Portal is live (registered Mar 22). ZODIAC's community mission aligns well.

Weekly rhythm: which nights are karaoke, club nights, community events, private hire?

Pride events, local LGBTQ+ orgs, brand partnerships. Leverage partnerships.community network.

Weekly takings, costs, margin. Doesn't need to be complex -- spreadsheet is fine to start.

Landlord, plumber, electrician, alarm company, locksmith. Post behind the bar.

For daily ops, quick decisions, photo updates.